Still spending hours building schedules on Excel? Between time constraints, skills to cross-reference, and last-minute absences, team scheduling often turns into a headache. What if you could generate a schedule in just a few clicks, for free? That's exactly what our schedule generator does.
Why a schedule generator changes everything
Building a team schedule by hand is a ritual that supervisors, service managers, and workforce planners know all too well. Every week, the same routine: open the spreadsheet, cross-check availability, verify contracts, assign activities, adjust when someone calls in sick… and start over as soon as something unexpected comes up.
The problem is that this manual approach no longer scales. Workflows have diversified — calls, emails, tickets, chat — and customer expectations for responsiveness have never been higher. 97% of consumers say that customer service quality is a deciding factor in their choices. And that quality depends directly on how teams are scheduled.
A schedule generator automates this process. Instead of starting from a blank sheet, you enter your constraints (headcount, time slots, activities, skills) and the tool produces a coherent schedule in seconds. No more copy-paste errors, no more oversights, no more hours lost trying to balance everything manually.
Try our free Planning generator
We've built a free schedule generator, accessible directly online — no sign-up, no installation. The concept is simple: describe your needs, set your constraints, and the generator creates your schedule automatically.
It's a great starting point for anyone looking to move beyond Excel and see firsthand what automated scheduling can deliver. No credit card, no commitment — just a quick way to generate a functional schedule.
The limits of Excel for managing your schedules
If you're reading this article, chances are your current scheduling tool is a spreadsheet. You're not alone: the vast majority of operational teams still manage their schedules on Excel. The problem is that spreadsheets hit their limits fast as soon as the organization grows more complex.
No workload forecasting. Excel can't predict activity peaks. You schedule blind, then scramble to reallocate when volume spikes — costing managerial time and destabilizing teams.
No automatic fairness. When schedules are built by hand, biases creep in. Some employees consistently end up with the least desirable shifts. Without automation, fair distribution is a theoretical goal, rarely a reality.
Invisible errors. Broken formulas, misaligned copy-paste, forgotten contractual constraints… Errors in an Excel schedule often only surface after the fact, when service has already been impacted.
Time lost at scale. Supervisors and planners lose an average of 110 hours per year building and adjusting schedules manually. That's nearly three weeks of work invested in a task that technology can automate.
Free schedule generator vs. full solution: which tool for which need?
Our free schedule generator is ideal for getting started: it lets you create a team schedule quickly, without complexity. But if your scheduling challenges go beyond that — and they usually do as soon as the team grows or workflows diversify — there's a ceiling that the free tool can't break through.
That's why we built m-work Planner.
Where the free generator produces a one-off schedule, m-work Planner is a complete intelligent scheduling solution that integrates into your ecosystem and scales with your needs. Here's what sets them apart:
Integration with your business tools. m-work Planner connects natively to your customer service platforms (Genesys, Odigo, Zendesk, Salesforce), your HRIS (ADP, SAP, Workday), your calendars, and your BI tools. Data flows in automatically — no more 59 minutes wasted every day searching for information scattered across disconnected systems.
AI-powered flow forecasting. m-work's self-learning AI analyzes your historical flows (calls, emails, tickets) with adjustable granularity — down to the minute for calls, by the hour for emails — and produces real-time predictions. Your schedule no longer starts from a static estimate: it adapts continuously to your actual activity.
Natural language constraint definition. No need to configure complex rules. You simply type what you need: "2 people at the front desk every day," "5 hours of outbound calls per week," "fair distribution of front desk shifts." The AI understands and applies these constraints automatically.
Algorithm-driven fairness. m-work Planner automatically distributes tasks fairly and transparently, taking each team member's individual situation into account. The built-in shift swap marketplace lets teams organize among themselves, within a controlled framework.
Real-time performance management. Dashboards, customizable KPIs (adherence, coverage rate, handling time…), alerts, and business recommendations — m-work Planner provides a complete view of your team's performance, in real time, forecast, and historical.
Who uses m-work Planner?
m-work Planner is deployed by over 150 companies across Europe, from contact centers to branch networks to Customer Success teams in scale-ups. Among them: Crédit Agricole, SNCF Voyageurs, RATP, TF1, Cegid, Protectline, Groupe VYV, and Ocus — a team of just 9 people.
That's one of the solution's key strengths: it adapts equally well to a small team and to a network of thousands. Deployment takes less than 24 hours, with 92% adoption and over 85% daily usage recorded across clients. A 4.6/5 Trustpilot rating reflects satisfaction built through everyday use, not sales promises.
On the security side, data is hosted in France (Microsoft Azure), the platform is GDPR-compliant and ISO 27001 certified. Crédit Agricole has audited the solution — a seal of trust for the most demanding industries.
Start free, upgrade to Planner when you're ready
Team scheduling shouldn't be a time sink. Whether you manage a team of 5 or 500, there's an alternative to Excel.
Start now with our free planning generator to create your first schedule in a few clicks.
And if your needs go beyond one-off scheduling — workload forecasting, multi-skill management, fairness, HRIS integrations, real-time dashboards — discover m-work Planner and request a personalized demo. Measured results from our clients: +12% productivity and 110 hours per year saved per manager.
m-work Planner automates your schedules and distributes your resources based on workload, skills, and HR rules using AI. Deployed by 150+ companies across Europe. Live in under 24 hours.
